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Home My WebLink AboutOctober 16, 2003 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160,9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday,October 16, 2003 7:00 p.m. 7:30 p.m. - Public Meeting(Planning) The regular meeting of the Council of the Municipality of Bayham was held beginning at 7:00 p.m. on Thursday, October 16, 2003 in Council Chambers. Present were Mayor Max Stewart, Deputy Mayor Lynn Acre, Councillors K.C. Emerson, Mathew Schafer and Cliff Evanitski, Administrator Kyle Kruger and Clerk Lynda Millard. Treasurer Suzanna Mantel and Water/Wastewater Superintendent Ed Roloson were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Max Stewart called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting of Council held October 2, 2003 2003-474 Moved by C. Evanitski Seconded by M. Schafer "THAT the minutes of the regular meeting of the Municipality of Bayham held October 2,2003 be approved." Disposition: Motion Carried Unanimously 4. DELEGATIONS (a) 7:05 p.m.—Chuck Edev, Ontario Power Generation, Gary Conn and Joe Fuda, Echo Power were in attendance to make a presentation and answer questions regarding proposed wind development in Bayham. Item 6.1(a) (b) 8:30 p.m.—Carol Judd regarding a confidential personnel matter. Item 11.1(a) 5. INFORMATION ITEMS 2003-475 Moved by M. Schafer Seconded by C. Evanitski "THAT Information Items 5(a) through 5(k) be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 175 - October 16,2003 5. INFORMATION ITEMS (continued) (a) Notice of presentation by the Ontario Sustainable Energy Association to be held at the Vienna Community Centre on Monday,November 17 from 6:00 to 9:00 p.m. File: A01 (b) Copy of Tillsonburg &District Multi-Service Centre correspondence dated September 19, 2003 to the Minister of Health and Long-Term Care. File: A01 (c) Ontario Coalition for Better Child Care and Ontario Division Canadian Union of Public Employees correspondence dated October 7, 2003 requesting proclamation and funding support. File: A01 (d) Canadian Public Health Association correspondence dated October 9, 2003 regarding Canadian HIV/AIDS Awareness Week 2003. File: A01 (e) Long Point Region Conservation Authority minutes of meeting held September 3, 2003. File: A16 (f) Draft minutes of meeting held September 30, 2003 with Ontario Trillium Foundation representative. File: C06 (g) Ontario Heritage Foundation correspondence dated September 10, 2003 requesting participation in the"Young Heritage Leaders Program 2003. File: M02 (h) Elgin Group Police Services Board minutes of meeting held September 23, 2003. File: C06 (i) Bayham Community Centres Committee draft minutes of meeting held September 25, 2003. File: C06 (j) Port Burwell Marine Museum draft minutes of meeting held October 7, 2003. File: C06 (k) Edison Museum of Vienna draft minutes of meeting held September 23, 2003. File: C06 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE AND REPORTS (a) Ontario Power Generation information package regarding wind power. File: D05 2003-476 Moved by M. Schafer Seconded by L. Acre "THAT the correspondence provided by the Ontario Power Generation and Echo Power regarding wind power be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 176 - October 16, 2003 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM (continued) 2. UNFINISHED BUSINESS (a) Aylmer—East Elgin Community Complex and Tillsonburg Community Centre Arena Complex Redevelopment projects and additional information provided. File: A16 2003-477 Moved by M.Schafer Seconded by C. Evanitski "THAT the Council of the Municipality of Bayham consider the requests for support funding for the East Elgin Community Complex and the Tillsonburg Community Centre Arena Complex Redevelopment projects during the 2004 budget deliberations." Disposition: Motion Carried Unanimously 3. PUBLIC MEETING 2003-478 Moved by K.C. Emerson Seconded by M. Schafer "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." Disposition: Motion Carried Unanimously 1.(a) 7:30 p.m. -Application: Application to change zoning on a parcel of land situated on the south side of Heritage Line, east of Springer Hill Road, in Part Lot 109, Concession 6 STR from the Agricultural (Al)Zone to the site-specific Agricultural (A1-77) Zone in the Zoning By- law of the Township of Bayham and the site-specific Agricultural (A1-15)Zone in the Zoning by-law of the Municipality of Bayham submitted by Benner Farms. 2. Declaration of Pecuniary Interest and the General Nature Thereof None 3. Staff Presentation (a) The Memorandum dated September 5, 2003 from Cumming Cockburn Limited was presented by the Administrator. File: D14 4. Public Comments None 5. Council Comments and Questions None 6. Adjournment 2003-479 Moved by K.C. Emerson Seconded by L. Acre "THAT the Public Meeting be adjourned at 7:35 p.m." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 177 - October 16, 2003 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM (continued) 7. Disposition of Item 2003-480 Moved by L. Acre Seconded by K.C. Emerson "THAT By-law No. 2464-2003, being a by-law to amend Comprehensive Zoning By- law Z456-2003, as amended, be presented to Council for enactment." Disposition: Motion Carried Unanimously 7. ROADS, AGRICULTURE & DRAINAGE L CORRESPONDENCE AND REPORTS (a) Correspondence dated September 23, 2003 from the Royal Canadian Legion Port Burwell Bayham Branch 524 Poppy Committee requesting permission place boxes and distribute poppies and to reroute traffic in Vienna during the Armistice Parade on November 9th between 10:15 and 11:15 a.m. File: A01 2003-481 Moved by K.C. Emerson Seconded by C. Evanitski "THAT the correspondence dated September 23, 2003 from the Royal Canadian Legion Port Burwell Bayham Branch 524 Poppy Committee be received; AND THAT the request for permission to place boxes and distribute poppies in Bayham be approved; AND THAT the Municipality of Bayham grants permission to use Robinson and Pitt Streets in Port Burwell for the annual Armistice Parade,subject to providing proof of liability insurance coverage; AND THAT the Council of the Municipality of Bayham request permission from the County of Elgin to use Wellington Street in Port Burwell between 1:30 p.m. and 2:30 p.m. and Plank Road and Edison Drive in Vienna between 10:15 a.m. and 11:30 a.m. for the Armistice Day Parades on Sunday November 9,2003; AND THAT the Public Works Superintendent be directed to make the necessary arrangements for traffic control and safety." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 178 - October 16,2003 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE AND REPORTS (a) Staff Report P2003-012 regarding 2004 Canine Control &Dog License Agent Contract. File: P14 2003-482 Moved by C. Evanitski Seconded by K.C. Emerson "THAT Staff Report#P2003-012 regarding Canine Control and Dog License Agent services be received; THAT Council accept the proposals submitted by Rodger Martin for Canine Control/Pound Keeper Services,with the exception of direct OPP dispatches, and for 2004 Dog License Agent Services; AND THAT By-laws #2003-090 and#2003-091, being by-laws to authorize the Mayor and Clerk to execute Agreements with Rodger Martin for Canine Control/Pound Keeper Services and 2004 Dog License Agent Services,respectively, be presented to Council for enactment." Disposition: Motion Carried Unanimously (b) Staff Report P2003-013 regarding Dog Control By-law 2001-94. File: P14 2003-483 Moved by C. Evanitski Seconded by M. Schafer "THAT staff report#P2003-013 regarding the amendments to the Dog Control By- law#2001-094 be received; AND THAT By-law#2003-093,being a By-law to amend the Dog Control By-law #2001-094,be presented to Council for enactment." Disposition: Motion Carried Unanimously (c) Staff Report P2003-013 regarding Parking By-law Enforcement Issues. File: T02 2003-484 Moved by L. Acre Seconded by M. Schafer "THAT staff proceed as outlined in Report P2003-013, and confirm arrangements with the Elgin O.P.P.; AND FURTHER THAT staff be directed to identify and report to Council areas of parking concerns for consideration for inclusion as restricted parking areas." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 179 - October 16, 2003 9. FINANCE, ADMINISTRATION & PERSONNEL I. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque#6913 to Cheque#7005, inclusive,except cheque# 6954 and 6962, totaling $219,450.11, and Payroll Disbursements for the period ending October 1, 2003 totaling $35,040.26. 2003-485 Moved by M. Schafer Seconded by L. Acre "THAT the Cheque Register being Cheque# 6913 to Cheque# 7005 inclusive, except cheque#6954 and 6962, totaling$219,450.11 and Payroll Disbursements for the period ending October 1,2003 totaling$35,040.26 be approved." Disposition: Motion Carried Unanimously (b) Staff Report F2003-24 regarding Section 357 Applications. File: F22 2003-486 Moved by M. Schafer Seconded by C. Evanitski "THAT Staff Report F2003-24 regarding 357 reductions be received; AND THAT total taxes in the amount of$ 612.82, as identified on Schedule A attached,be cancelled,refunded or reduced pursuant to Section 357 of the Municipal Act." Disposition: Motion Carried Unanimously (c) Staff Report F2003-25 regarding Financing—"Amendment to Budget" File: F03 2003-487 Moved by C. Evanitski Seconded by K.C. Emerson "THAT Staff Report F2003-25 regarding financing be received; AND THAT $60,300 be drawn from the fixed assets reserve to fmance the purchase of the new tandem truck." Disposition: Motion Carried Unanimously (d) F2003-26 regarding Financial Report as at September 30, 2003. File: F10 2003-488 Moved by C.Evanitski Seconded by K.C. Emerson "THAT Staff Report F2003-26 regarding Financial Report for the period ending September 30,2003 be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 180- October 16,2003 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE&REPORTS (e) Heart& Stroke Foundation of Ontario correspondence dated September 30,2003 requesting permission to sell Raffle tickets in Bayham under Provincial License #P031521. File: P09 2003-489 Moved by L. Acre Seconded by K.C. Emerson "THAT the Heart& Stroke Foundation of Ontario correspondence dated September 30,2003 be received; AND THAT the Council of the Municipality of Bayham grants permission to sell Raffle tickets in Bayham under Provincial License# P031521." Disposition: Motion Carried Unanimously (f) Children's Health Foundation correspondence dated October 7, 2003 requesting permission to sell Raffle tickets in Bayham under City of London License #M343853. File: P09 2003-490 Moved by L. Acre Seconded by K.C. Emerson "THAT the Children's Health Foundation correspondence dated October 7,2003 be received; AND THAT the Municipality of Bayham grants permission to sell Raffle tickets in Bayham under the City of London License#M343853." Disposition: Motion Carried Unanimously (g) By-1aw2003-092 to amend By-law 2002-49 regarding the Sproul Extension and Branch "A"Drainage Works. 2003-491 Moved by K,C. Emerson Seconded by L. Acre "THAT By-law 2003-092,being a by-law to further amend By-law 2002-49, Sproul Extension and Branch"A"Drainage Works,be presented to Council for enactment." Disposition: Motion Carried Unanimously (h) By-law 2003-096 to establish a Reserve Fund for the Edison Museum. 2003-492 Moved by L. Acre Seconded by K.0 Emerson "THAT By-law 2003-096, being a by-law to establish a Reserve Fund for the Edison Museum of Vienna, be presented to Council for enactment." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 181 - October 16,2003 10. ENVIRONMENT 1. CORRESPONDENCE&REPORTS (a) Staff Report E2003-008 regarding Sirron Systems Inc. Agreement for a SCADA control upgrade. File: L04 2003-493 Moved by L. Acre Seconded by K.C. Emerson "THAT Staff Report #E2003-008 regarding capital wastewater treatment plant upgrades be received; AND THAT Staff be directed to obtain an additional two quotes, if possible, for the proposed work." Disposition: Motion Carried Unanimously MOTION TO EXTEND LENGTH OF MEETING 2003-494 Moved by C. Evanitski Seconded by K.C. Emerson "THAT in accordance with Section 12 of Procedural By-law 2002-93, Council shall deal with business until 11:00 p.m. at its meeting of October 16, 2003." Disposition: Motion Carried Unanimously 11. COMMITTEE OF THE WHOLE 2003-495 Moved by L. Acre Seconded by C. Evanitski "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss confidential personnel and property matters." Disposition: Motion Carried Unanimously 2003-496 Moved by C. Evanitski Seconded by K.C. Emerson "THAT the Committee of the Whole do now rise from the"In Camera" Session." Disposition: Motion Carried Unanimously 1. CORRESPONDENCE&REPORTS (a) Verbal report regarding a confidential personnel matter. (b) Confidential Staff Report L2003-003 regarding a Property matter. File: L07 COUNCIL MINUTES - 182 - October 16,2003 11. COMMITTEE OF THE WHOLE (continued) 1. CORRESPONDENCE&REPORTS 2003-497 Moved by K.C. Emerson Seconded by L. Acre "THAT Council declare the subject lands,being part of Lot 114 Concession 6, surplus to Municipal needs, and that staff be directed to proceed with the sale and the necessary notices in the local newspaper; AND THAT staff be authorized and directed to proceed with steps to close and convey a portion of Beattie Road north of the Little Otter Creek." Disposition: Motion Carried Unanimously (c) Verbal Report regarding a confidential property matter. 2003-498 Moved by K.C. Emerson Seconded by C. Evanitski "THAT Council declare the former CP rail lands, being part of Lots 17 and 18, Concessions 4 and 5, surplus to Municipal needs, and that staff be directed to proceed with lease arrangements and the necessary notices in the local newspaper." Disposition: Motion Carried Unanimously Added Item (d) Verbal Report regarding a confidential property matter. 12. BY-LAWS By-law 2003 --090 A By-law to Authorize Execution of an Agreement with Rodger Martin for the Provision of Canine Control/Pound Keeper Services By-law 2003 —091 A By-law to Authorize the Execution of an Agreement with Rodger Martin for 2004 Dog Licensing Services By-law 2003—092 A By-law to Amend B/L 2002-49 (Sproul Extension &Branch "A') By-law 2003—093 A By-law to Amend B/L 2001-94 to Regulate& Control Dogs By-law 2003 —096 A By-law to Establish a Reserve Fund for the Edison Museum of Vienna By-law Z464-2003 A By-law to amend Zoning By-law No. Z456-2003 (Benner Farms) 2003-499 Moved by K.C. Emerson Seconded by L. Acre "THAT By-laws 2003-090,2003-091,2003-092,2003-093, 2003-096 and Z464-2003 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 183 - October 16,2003 12. BY-LAWS (continued) By-law 2003 —095 A By-law to confirm all actions of Council 2003-500 Moved by K.C. Emerson Seconded by C. Evanitski "THAT confirming By-law 2003-095 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2003-501 Moved by C. Evanitski Seconded by K.C. Emerson "THAT the meeting be adjourned at 10:45 p.m." Disposition: Motion Carried Unanimously 9 - MAYOR CLERK Date Approved: AI 01)4 ' G/0 3