HomeMy WebLinkAboutSeptember 18, 2003 - Council COUNCIL MINUTES
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
P.O. Box 160, 9344 Plank Road
STRAFFORDVILLE, ONTARIO
Thursday, September 18, 2003
7:00 p.m.
6:30 p.m. —Volunteer Presentations
The regular meeting of the Council of the Municipality of Bayham was held beginning at 6:30
p.m. on Thursday, September 18, 2003 in Council Chambers. Present were Mayor Max Stewart,
Councillors K.C. Emerson,Mathew Schafer and Cliff Evanitski, Administrator Kyle Kruger and
Clerk Lynda Millard. Deputy Mayor Lynn Acre was absent.
The Public Works Superintendent Bob Bartlett was in attendance to present his report. William
Pol, Planning Consultant, Cumming Cockburn Ltd. was in attendance regarding the planning
items.
I. CALL TO ORDER
Mayor Max Stewart called the meeting to order at 6:30 p.m.
Presentation of Volunteer Certificates of Recognition
The Mayor requested Carol Judd, Harris Teall and Ross Andrews to come forward and
invited Ward 1 Councillor K. C. Emerson to present certificates of recognition on behalf
of Council.
Councillor Emerson thanked each volunteer and presented the certificates to:
• Carol Judd for her volunteer efforts as Chairman of the "Celebrate Vienna" 150th
Committee as well as the countless hours dedicated to research and preparation of
material for the Vienna Historical Highlights publication;
■ Harris Teal!for his volunteer efforts in organizing the parade and for his support
during the festivities;
• Ross Andrews for his volunteer research, assistance and support in the preparation of
the Vienna Historical Highlights.
In addition,Mr. Emerson presented Vienna 125th mugs to each of the volunteers and also
to Lynda Millard for her support.
The meeting was adjourned temporarily to allow for a social time and reconvened at 7:00
p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
Councillor Schafer disclosed an interest in item 7.1(b) and Councillor Emerson in item
9.1(c).
COUNCIL MINUTES - 158 - September 18, 2003
3. APPROVAL OF MINUTES
Minutes of the Regular Meeting of Council held September 4, 2003
2003-428 Moved by K.C. Emerson
Seconded by M. Schafer
"THAT the minutes of the regular meeting of the Municipality of Bayham held
September 4, 2003 be approved."
Disposition: Motion Carried Unanimously
Addition of Agenda Item
2003-429 Moved by K.C. Emerson
Seconded by M. Schafer
"THAT Staff Report PW2003-009 regarding Tandem Truck Purchase be added to
the agenda as Item 7.1(c)."
Disposition: Motion Carried Unanimously
4. DELEGATIONS
(a) 7:05 p.m.—Les Trowsdale, Office of the Fire Marshall was in attendance to present
Council with a Certificate of Compliance for the Municipality of Bayham under the Fire
Protection and Prevention Act, 1997.
(b) 7:15 p.m.—Lauren Lee, resident,was in attendance to make a presentation regarding
the proposed Official Plan and Zoning By-law Amendments regarding wind turbines.
Items 6.1(a) & 6.2(a)
(c) 7:30 p.m. -Joshua Phillips, Fabco co-owner was in attendance to address concerns
raised at the public meeting held September 4t.
Item 6.2(b)
(d) 8:00 p.m. -Wayne Casier, Chairman and Shirley Biro, Co-chairman,Bayham
Community Health Action Committee were in attendance to present a draft proposal in
regard to a Community Heath Centre to be submitted to the Ministry of Health and Long
Term Care.
Item 9.1(e)
5. INFORMATION ITEMS
2003-430 Moved by K.C. Emerson
Seconded by C. Evanitski
"THAT Information Items 5(a) through 5(d) be received for information."
Disposition: Motion Carried Unanimously
(a) Bayham Historical Society minutes of meeting held June 12, 2003.
File: C06
COUNCIL MINUTES - 159- September 18,2003
5. INFORMATION ITEMS(continued)
(b) Long Point Region conservation Authority minutes of meeting held July 9, 2003.
File: A16
(c) Ontario Municipal Board correspondence dated September 8, 2003 regarding adoption of
a"Code of Conduct for Ontario Municipal Board Mediators".
File: A16
(d) Ministry of Agriculture and Food fax correspondence dated September 15, 2003
regarding Nutrient Management Ad, 2002.
File: A16
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
I. CORRESPONDENCE AND REPORTS
(a) Correspondence dated September 14, 2003 trom Lauren Lee and T.J. Lilliman regarding
the proposed Bayham Official Plan and Comprehensive Zoning By-law amendments to
permit wind turbines. (No action)
File: D09/D14
(b) Correspondence dated September 9, 2003 from Pete and Marion Neufeglise regarding the
proposed Bayham Official Plan and Zoning By-law Amendments to permit Industrial
use.
File: D09/D14
2003-431 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the correspondence dated September 9, 2003 from Pete and Marion
Neufeglise regarding the proposed Bayham Official Plan and Zoning By-law
Amendments to permit Industrial use be received for information."
Disposition: Motion Carried Unanimously
(c) Aylmer—East Elgin Community Complex and Tillsonburg Community Centre Arena
Complex Redevelopment projects. (No action)
File: A16
(d) Staff Report D2003-42 regarding Beausoleil Zoning By-law Amendment. (Not available
at time of printing)
File: D14/L04
2003-432 Moved by K.C. Emerson
Seconded by C. Evanitski
"THAT Staff Report D2003-42 be received;
AND THAT By-law No. Z463-2003 to rezone Part of Lot 22, Concession 9,
Municipality of Bayham, owned by Ken Williams be presented to Council for
enactment."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 160 - September 18, 2003
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(continued)
L CORRESPONDENCE AND REPORTS
(e) Staff Report F2003-23, regarding Rates and Fees for Planning Applications.
File:
2003-433 Moved by M. Schafer
Seconded by K.C. Emerson
"THAT Staff Report F2003-23 be received;
AND THAT By-law 2003-082, being a By-law to amend Rates & Fees By-law
2002-092, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
2. UNFINISHED BUSINESS
(a) Staff Report D2003-40 regarding Wind Power Planning. (Deferred on September 4th)
File: D09/D14
2003-434 Moved by M. Schafer
Seconded by K.C. Emerson
"THAT the Council of the Municipality of Bayham defer Report D2003-40."
Disposition: Motion Carried Unanimously
(b) William Pol, Cumming Cockburn Ltd. Memorandum dated August 22, 2003 regarding
submission on behalf of Fabco. (Deferred on September 4th)
File: D09/D14
2003-435 Moved by M. Schafer
Seconded by K.C. Emerson
"THAT the Council of the Municipality of Bayham receive the Cumming Cockburn
Ltd. Memorandum dated August 22, 2003;
AND THAT Council deny the Official Plan Amendment Number 5, and zoning
By-law No. Z462-2003 to allow for a welding shop."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 161 - September 18, 2003
7. ROADS, AGRICULTURE & DRAINAGE
1. CORRESPONDENCE AND REPORTS
(a) Staff Report T2003-009 regarding County Road 42 Relocation Project.
File: T05
2003-436 Moved by K.C. Emerson
Seconded by C. Evanitski
"THAT the Municipality of Bayham inform the County of Elgin that it does not
oppose the transfer of Lakeshore Line to the Municipality, as outlined in
correspondence from Spriet and Associates dated August 14,2003, provided:
• The County proceed at its expense to close Lakeshore Line as necessary in lots
24,25,26, and 27.
• The County construct appropriate turn around areas at each dead-end area on
Lakeshore Line and Godby Road.
• The County accept financial responsibility for future road closure costs in the
event that closure of Lakeshore Line in lots 21,22, and 23 becomes necessary.
• The County arrange alternate access, or have agreements for such in place, for
properties requiring alternative access in the event of closure of Lakeshore Line
in lots 21,22, and 23.
• The County arrange and/or finance the appropriate annual monitoring program
for the sections of Lakeshore Line remaining open.
• That the County consider upgrades to Stafford Road."
Disposition: Motion Carried Unanimously
(b) Staff Report PR2003-006 regarding Road Closure Application—Matt and Anna Schafer.
File: T09
2003-437 Moved by C. Evanitski
Seconded by M. Stewart
"THAT staff be directed to initiate any required procedures pursuant to the
Municipal Act to close the unopened road allowance between lots 113 & 114 in
Concession 7, and convey such to the abutting property owners, provided the
owners pay required advertising, survey and legal expenses."
Disposition: Motion Carried
(c) Staff Report PW2003-009 regarding Tandem Truck Quotes.
File: F18
2003-438 Moved by M. Schafer
Seconded by C. Evanitski
"THAT Staff Report PW2003-009 regarding the price quotes for a 6 Ton Tandem
Truck be received;
AND THAT the quote from Brant County Ford for the price of$98,400.00 be
accepted;
AND THAT staff be directed to proceed with the purchase of the 6 Ton Tandem
Truck chassis."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 162 - September 18,2003
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
No items
9. FINANCE, ADMINISTRATION & PERSONNEL
L CORRESPONDENCE&REPORTS
(a) Cheque Register being Cheque# 6720 to Cheque# 6851 inclusive, except cheque
# 6739, totaling $804,014.54, Cash requirements for the period ending September 30th
and Payroll Disbursements for the period ending September 3, 2003 totaling $40,410.46.
2003-439 Moved by C. Evanitski
Seconded by K.C. Emerson
"THAT the Cheque Register being Cheque#6720 to Cheque# 6851 inclusive,
except cheques#s 6739, totaling $804,014.54, Cash Requirements for the period
ending September 30th and Payroll Disbursements for the periods ending September
3,2003 totaling $40,410.46 be approved."
Disposition: Motion Carried Unanimously
(b) Staff Report F2003-22 regarding Financial Report as at August 31, 2003.
File: F10
2003-440 Moved by C. Evanitski
Seconded by M. Schafer
"THAT Staff Report F2003-22 regarding the Financial Report as at August 31,2003
be received for information."
Disposition: Motion Carried Unanimously
(c) Staff Report F2003-21 regarding Tile Drainage Loan.
File: F11
2003-441 Moved by C. Evanitski
Seconded by M. Schafer
"THAT Staff Report F2003-21 regarding Tile Drainage Loan be received;
AND THAT By-Law 2003-78, being a by-law to amend by-law 2002-45, be
presented to Council for enactment."
Disposition: Motion Carried
(d) Staff Report F2003-20 regarding Appointment of Auditors.
File: F03
2003-442 Moved by K.C. Emerson
Seconded by M. Schafer
"THAT the Council of the Municipality of Bayham appoint John Scott, C.A., Public
Accounting Licence No. 13462, of the firm Graham Scott Enns, Chartered
Accountants as auditor for the fiscal year 2003."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 163 - September 18,2003
9. FINANCE, ADMINISTRATION & PERSONNEL(continued)
1. CORRESPONDENCE&REPORTS
(e) StaffReport C2003-14 regarding the East Elgin Community Health Centre Proposal
Update.
File: SO8
2003-443 Moved by M. Schafer
Seconded by C. Evanitski
"THAT Staff Report C2003-14 regarding the East Elgin Community Health Centre
proposal be received;
AND THAT Council support the proposal and the submission to the Ministry of
Health & Long Term Care, Community and Health Promotion Branch."
Disposition: Motion Carried Unanimously
(f) Draft By-law 2003-081 to amend appointments By-law 2002-03.
2003-444 Moved by C. Evanitski
Seconded by K.C. Emerson
"THAT By-law 2003-081, being a by-law to amend appointments By-law 2002-03,
be presented to Council for enactment."
Disposition: Motion Carried Unanimously
10. ENVIRONMENT
L CORRESPONDENCE&REPORTS
(a) Staff Report E2003-007 regarding Extension of Water Meter Installation Contract
Agreement.
File: L04
2003-445 Moved by K.C. Emerson
Seconded by M. Schafer
"THAT Staff Report #E2003-007 regarding extension of water meter installation
contract agreement be received;
AND THAT By-law 2003-079, being a by-law to amend Schedule "A" of By-law
2002-063, be presented to Council for enactment."
Disposition: Motion Carried Unanimously
11. COMMITTEE OF THE WHOLE
2003-446 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the Council do now rise to enter into an "In Camera" Session of Committee
of the Whole to discuss confidential personnel matters."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 164- September 18,2003
11. COMMITTEE OF THE WHOLE (continued)
2003-447 Moved by K.C. Emerson
Seconded by C. Evanitski
"THAT the Committee of the Whole do now rise from the "In Camera" Session."
Disposition: Motion Carried Unanimously
I. CORRESPONDENCE&REPORTS
No Items
2. UNFINISHED BUSINESS
(a) Staff Report regarding a personnel matter.
2003-448 Moved by M. Schafer
Seconded by K.C. Emerson
"THAT the Staff recommendations regarding staffing levels be undertaken."
Disposition: Motion Carried Unanimously
12. BY-LAWS
By-law Z460-2003 A By-law to Amend B/L Z456-2003 (Wind Turbines-No action)
By-law Z462 - 2003 A By-law to Amend B/Ls Z456-2003 &2387 (Fabco-denied)
By-law 2003 073 A By-law to Amend the Official Plan(Fabco-denied)
By-law 2003 - 074 A By-law to Amend the Official Plan(Wind Turbines-No action)
By-law Z463-2003 A By-law to Amend Zoning By-law Z456-2003 (Ken Williams)
By-law 2003 — 078 A By-law to Amend B/L 2002-45 (Emerson Tile Drain)
By-law 2003 —079 A By-law to Further Amend B/L 2002-063 (Horton Agreement)
By-law 2003 —081 A By-law to Further Amend B/L 2002-03
By-law 2003 —082 A By-law to amend B/L 2002-092,Imposing Rates&Fees
By-law 2003 —080 A By-law to confirm all actions of Council
2003-449 Moved by M. Schafer
Seconded by C. Evanitski
"THAT By-laws 2463-2003, 2003-078, 2003-079,2003-081 and 2003-082 be read a
first, second and third time and finally passed."
Disposition: Motion Carried
2003-450 Moved by M. Schafer
Seconded by C. Evanitski
"THAT confirming By-law 2003-080 be read a first, second and third time and
finally passed."
Disposition: Motion Carried Unanimously
COUNCIL MINUTES - 165 - September 18,2003
13. ADJOURNMENT
2003-451 Moved by C. Evanitski
Seconded by M. Schafer
"THAT the meeting be adjourned at 9:55 p.m."
Disposition: Motion Carried Unanimously
MAYOR CLERK
Date Approved: Ok : , a'ti'o 3