Loading...
HomeMy WebLinkAboutJuly 03, 2003 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160,9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday,July 3,2003 7:00 p.m. Public Meeting 7:30 p.m. The regular meeting of the Council of the Municipality of Bayham was held at 7:00 p.m. on Thursday, July 3,2003 in Council Chambers. Present were Mayor Max Stewart, Deputy Mayor Lynn Acre, Councillors K.C. Emerson and Mathew Schafer,Administrator Kyle Kruger and Clerk Lynda Millard. Councillor Cliff Evanitski was absent. The Fire Chief Sam Taylor, was in attendance regarding Item 11.1(a) 1. CALL TO ORDER Mayor Stewart called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES Minutes of the Regular Meeting of Council held June 19, 2003 were not available. 4. DELEGATIONS (a) 8:30 p.m. —Les Trowsdale, was in attendance regarding Closed Session Item 11.1 (a) 5. INFORMATION ITEMS 2003-308 Moved by L.Acre Seconded by M. Schafer "THAT Information Items 5(a) through 5(j),except Item 5(c), be received for information." Disposition: Motion Carried Unanimously 2003-309 Moved by M. Schafer Seconded by K.C. Emerson "THAT the Council of the Municipality of Bayham supports the motion to the House of Commons in Parliament assembled provided by the Ontario Federation of Anglers & Hunters." Disposition: Motion Carried Unanimously (a) Edison Museum of Vienna draft minutes of meeting held June 10,2003. File: C06 COUNCIL MINUTES - 113 - July 3, 2003 5. INFORMATION ITEMS continued (b) Copy of correspondence to Steve Peters,MPP dated May 23, 2003 from the Ontario Lottery and Gaming Corporation regarding a lottery terminal in Straffordviile. File: A16 (c) Ontario Federation of Anglers &Hunters correspondence dated June 17, 2003 regarding federal gun control legislation. File: A01 (d) Thames Valley Views Health Council newsletter, June 2003 edition. File: A16 (e) Elgin Group Police Services Board minutes of meeting held May 27, 2003. File: C06 (I) Copy of correspondence the Minister of Health and Long-Term Care from Steve Peters MPP dated June 4, 2003 regarding West Nile virus protection. File: A16 (g) Ontario Flue-Cured Tobacco Growers' Marketing Board press releases dated June 18, 2003 regarding Imperial Tobacco Canada Announces Major Restructuring. File: A16 (h) AMO correspondence dated June 13, June 23, 26 &June 27, 2003 regarding"Fair Deal is no Deal for Municipalities—AMO to Conduct Independent Municipal Financial Review,""AMO Will Not Input Into Tax Referenda Proposal,"and"Report on Police Restructuring Released", AMO Response to the Report on Source Water Protection" and Summary of Legislative Session and news on Controversial By-laws". File: A01 (i) Information and Privacy Commissioner/Ontario Annual Report 2002 (available). File: A09 (j) Bayham Community Health Action Committee draft minutes of June 24, 2003 File: C06 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE AND REPORTS (a) Staff Report D2003-27 regarding Archie and Shirley Burwell Severance. File: D10 2003-310 Moved by L. Acre Seconded by K.C. Emerson "THAT the Council of the Municipality of Bayham receive report D2003-27; AND THAT Council recommend to the Elgin County Land Division Committee that severance application 56/03 be deferred until the next Land Division Committee meeting." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 114- July 3, 2003 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM (continued) 1. CORRESPONDENCE AND REPORTS (b) Staff Report D2003-28 regarding the Cox/Dykstra Proposed Severances (Report D2003- 24 deferred) File:D10 2003-311 Moved by L. Acre Seconded by K.C. Emerson "THAT the Council of the Municipality of Bayham receive report D2003-24; AND THAT Council recommend to the Elgin County Land Division Committee that severance applications 47/03; 48/03; 49/03; 50/03 be approved subject to the condition that adequate supply of potable water can be proven." Disposition: Motion Carried Unanimously (c) Staff Report D2003-30 regarding Dan&Tina Froese Severance. File: D10 2003-312 Moved by L. Acre Seconded by K.C. Emerson "THAT the Council of the Municipality of Bayham receive report D2003-30; AND THAT Council recommend to the Elgin Land Division Committee that application E41/03 be approved subject to rezoning to A-2 Special Agricultural Zone." Disposition: Motion Carried Unanimously (d) Staff Report D2003-31 regarding Mike Firby Severance. File: D10 2003-313 Moved by L. Acre Seconded by K.C. Emerson "THAT the Council of the Municipality of Bayham receive report D2003-31; AND THAT Council recommend to the Elgin Land Division Committee that application E51/03 by Michael Firby be approved." Disposition: Motion Carried Unanimously 2. PUBLIC MEETING 2003-314 Moved by L. Acre Seconded by M. Schafer "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 115 - July 3, 2003 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM (continued) 2. PUBLIC MEETING L(a) Application: 7:30 p.m.—Application to change zoning on a parcel of land comprising 1.8 acres (0.7 hectare) described as part of Lot 1, 2 &3 Concession 3 on the south side of Calton Line, east of Richmond Road to the Rural Residential zone. File: D14 2. Declaration of Pecuniary Interest and the General Nature Thereof None 3. Staff Presentation Staff Report D2003-29 was presented by the Administrator. 4. Public Comments None 5. Council Comments and Questions None 6. Adjournment 2003-315 Moved by K.C.Emerson Seconded by L. Acre "THAT the Public Meeting be adjourned at 7:40 p.m." Disposition: Motion Carried Unanimously 7. Disposition of Item 2003-316 Moved by L. Acre Seconded by K.C.Emerson "THAT the Council of the Municipality of Bayham receive report 1)2003-29; AND THAT Council approve the rezoning of Part Lot 1,2 & 3, Concession 3 owned by John and Elizabeth Keszler to Rural Residential" Disposition: Motion Carried Unanimously 7. ROADS, AGRICULTURE & DRAINAGE 1. CORRESPONDENCE AND REPORTS (a) Staff Report DR2003-003 regarding Peters Municipal Drain. File: E09 2003-317 Moved by L.Acre Seconded by M. Schafer "THAT Staff Report DR2003-003 regarding the Peters Municipal Drain be received; THAT the Council of the Municipality of Bayham hereby extends the period for filing of a report by the Engineer, Spriet& Associates, for a further six month period,namely on or before December 5,2003." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 116 • July 3,2003 7. ROADS, AGRICULTURE & DRAINAGE (continued) 1. CORRESPONDENCE AND REPORTS (b) Staff Report T2003-005 regarding County Road 42 Relocation Project File: T05 2003-318 Moved by K.C. Emerson Seconded by L. Acre "That the Municipality of Bayham inform the County of Elgin that it is not supportive of the transfer of Lakeshore Line to the Municipality, unless the concerns as outlined in report T2003-005 are addressed." Disposition: Motion Carried Unanimously (c) Staff Report PW 2003-006 regarding Maintenance Agreement—County Roads. File: T06 2003-319 Moved by L. Acre Seconded by M. Schafer "That Council accept the proposed Maintenance Agreement with the County of Elgin; And That By-law 2003-059, being a by-law to authorize the Mayor and Clerk to endorse the agreement with the County of Elgin be presented to Council for enactment." Disposition: Motion Carried Unanimously 8. PROPERTY, BUILDING & PROTECTIVE SERVICES None 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque# 6342 to Cheque#6420 inclusive, except Cheque #6375, totaling$89,749.83, Cash Requirements for the period ending July 20/03 and Payroll Disbursements for the period ending June 25, 2003 totaling $40,499.59. 2003-320 Moved by K.C. Emerson Seconded by M. Schafer "THAT the Cheque Register being Cheque#6342 to Cheque#6420 inclusive, except Cheque#6375 totaling $89,749.83, Cash Requirements for the period ending July 20/03 and Payroll Disbursements for the period ending June 25,2003 totaling $40,499.59 be approved." Disposition: Motion Carried Unanimously (b) Correspondence dated June 9, 2003 from the Port Burwell Recreation Society regarding Tub Daze. File: C13 COUNCIL MINUTES - 117 - July 3, 2003 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) CORRESPONDENCE&REPORTS 2003-321 Moved by M. Schafer Seconded by L. Acre "THAT the correspondence dated June 9, 2003 from Deb Travis, Port Burwell Recreation Society be received; AND THAT Council approves use of the east beach by the Port Burwell Recreation Society and the Otter Valley/Port Burwell Optimist Club for Tub Daze celebration activities to be held August 1, 2 and 3, 2003, including a beer tent,subject to meeting the requirements of the Municipal Alcohol Policy including those listed on the Outdoor Special Occasion Permit Application, and also subject to: • the applicable municipal building permit and/or sign permit be obtained from the Chief Building Official and the necessary inspections undertaken; • any required permit fees be paid to the Municipality of Bayham, except for a tent which was previously waived by Council); • providing the municipality with proof of certification for the pyrotechnician who will be responsible for the fireworks; • providing the municipality with proof of liability insurance to cover all events including naming the municipality as an additional insured; • obtaining the necessary approvals from the Ontario Provincial Police and the Bayham Fire Chief(as per completion of the Municipal Event Notice and parade route mapping); THAT all other terms and conditions of the municipal rental agreement remain in effect; THAT the clean up of the east beach area and any costs thereof, be the responsibility of the organizations; THAT arrangements be made with the Public Works Superintendent to provide Staff assistance for installation of fence and stage assembly and removal; THAT Council grants permission to use municipal streets within Port Burwell and directs that the County of Elgin be requested to grant permission for use of the County street portions for parade purposes; THAT the Public Works Superintendent make the necessary arrangements for traffic control and safety for the parade; AND THAT the Council of the Municipality of Bayham designates this event as a Community Festival." Disposition: Motion Carried Unanimously (c) Staff Report 02003-11 regarding Committee Appointments Amendments. File: C12 2003-322 Moved by M. Schafer Seconded by L. Acre "THAT Staff Report C2003-11 regarding Committee/Board Appointments be received; AND THAT By-law 2003-060,being a by-law to further amend By-law 2003-001 appointing persons to the various boards and committees of Council be presented to Council for enactment." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 118 - July 3, 2003 10. ENVIRONMENT None 11. COMMITTEE OF THE WHOLE 2003-323 Moved by L. Acre Seconded by M. Schafer "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss confidential personnel matters." Disposition: Motion Carried Unanimously 2003-324 Moved by M. Schafer Seconded by K.C. Emerson "THAT the Committee of the Whole do now rise from the"In Camera" Session." Disposition: Motion Carried Unanimously 1. CORRESPONDENCE +&REPORTS (a) Verbal Report regarding a personnel matter. (b) Verbal Report regarding a personnel matter. Added Item 11.1 (c) 2003-325 Moved by L. Acre Seconded by M. Schafer "THAT Council grant the staff request to allocate and exempt the overtime hours and provide the additional allocation as requested. Disposition: Motion Carried Unanimously 12. BY-LAWS By-law Z457-2003 A By-law to Amend B/L's Z456-2003 &2387 By-law 2003 —059 A By-law to Authorize the Mayor & Clerk to Endorse and Agreement with the County of Elgin for Road Maintenance By-law 2003 —060 A By-law to amend Committee Appointments B/L 2003-001 By-law 2003 —061 A By-law to confirm all actions of Council 2003-326 Moved by K.C. Emerson Seconded by M. Schafer "THAT By-laws Z457-2003,2003-059 and 2003-060 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 119 - July 3, 2003 12. BY-LAWS (continued) 2003-327 Moved by L. Acre Seconded by M. Schafer "THAT confirming By-law 2003-061 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2003-328 Moved by M. Schafer Seconded by L. Acre "THAT the meeting be adjourned at 9:35 p.m." Disposition: Motion Carried Unanimously 4001 MAYOR CLERK Date Approved: c'0 )1, .9-1)'s.