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HomeMy WebLinkAboutDecember 18, 2003 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160,9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday,December 18,2003 6:45 p.m.-Presentation to Dr. C.L. Leatherdale 7:30 Public Meeting (Planning) The regular meeting of the Council of the Municipality of Bayham was held beginning at 6:45 p.m. on Thursday, December 18, 2003 in Council Chambers. Present were Mayor Lynn Acre Deputy Mayor Mathew Schafer, Councillors Mark Taylor,Paul Ens and Cliff Evanitski, Administrator Kyle Kruger and Clerk Lynda Millard. Fire Chief Sam Taylor and Treasurer Suzanna Mantel were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Lynn Acre called the meeting to order at 6:45 p.m. The Mayor requested Dr. Charles Larry Leatherdale to come forward and thanked him on behalf of Council for his dedicated efforts to Bayham and area residents over the past forty-one years (1962—2003) as a family physician. She then presented him with a framed certificate of recognition from the municipality. Deputy Mayor Mathew Schafer added words of appreciation and support commenting that Dr. Leatherdale is not only a family doctor but,as demonstrated by the number present,is considered by many as a friend. Lorraine Neville, former long-time employee, gave a brief outline of interesting and trying situations over the years and gave appreciation to Council for their acknowledgment of Dr. Leatherdale's contribution to the community in providing health care services. Dr. Leatherdale thanked Council for the recognition and provided a brief response acknowledging that, as a child,people in his home community of Jarvis always had kind words for his father(also a doctor)who had died in 1941. This influenced his desire to follow in his father's footsteps. He completed high school at 17, obtained work at Stelco to finance his further education, attended University of Western Ontario and interned at Hamilton General Hospital. He missed the lake and country life and when his mother informed him that there was a practice available in Port Burwell in 1962,he bought a home there and continued his practice. The meeting, attended by a large number of friends, was adjourned to allow for a social time, in Dr. Leatherdale's honour and reconvened at 7:12 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None COUNCIL MINUTES -4 03- December 18, 2003 3. APPROVAL OF MINUTES Minutes of the Regular Meeting of Council held December 4, 2003 2003-555 Moved by M Taylor Seconded by M Schafer "THAT the minutes of the regular meeting of the Municipality of Bayham held December 4,2003 be approved." Disposition: Motion Carried Unanimously Added Items 2003-556 Moved by M Schafer Seconded by M Taylor "THAT Staff memorandums C2003-015 and C2003-016 regarding Committee of Adjustment and Ontario Trillium Foundation Grant Application,respectively,be added to the agenda as Items 9.1(m) and 9.1 (n)." Disposition: Motion Carried Unanimously 4. DELEGATIONS (a) 7:05 p.m.—Bryce SibbickLCowan Insurance Company and Joel Taylor,Taylor & Associates,were in attendance to present the 2004 insurance renewal package. Item 9.1(I) (b) 8:00 p.m. -Brian Hamilton, Country Camping, was in attendance regarding Item 9.1(f) 5. INFORMATION ITEMS 2003-557 Moved by C Evanitski Seconded by P Ens "THAT Information Items 5(a) through 5(f) be received for information." Disposition: Motion Carried Unanimously (a) Long Point Region Conservation Authority minutes of meeting held November 5, 2003. File: A16 (b) Fax correspondence from the County of Elgin dated December 10, 2003 advising of the appointment of Dave Rock as Warden. File: A16 (c) Federation of Canadian Municipalities correspondence dated December 12, 2003 regarding"Paul Martin Sworn-In as Canada's 21st Prime Minister. File: A16 (d) Draft minutes of the Edison Museum of Vienna Board meeting held December 3, 2003. File: C06 COUNCIL MINUTES -203- December 18,2003 5. INFORMATION ITEMS (continued) (e) Association of Municipalities of Ontario correspondence dated December 3 and 10, 2003 regarding"AMO Affordable Housing Concerns Addressed by Minister" and "Government has Listened to AMO Municipal Government Exempt from Value-for- Money Audits". File: A01 (I) Imperial Oil Limited correspondence dated November 2003 regarding"A Partner in the Canadian Community" corporate citizen report. (Full Report available) File: A01 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE No Items 2. PUBLIC MEETINGS-7:30 p.m. 2003-558 Moved by M Schafer Seconded by M Taylor "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." Disposition: Motion carried Unanimously 1. Applications: (a) Application to change zoning on two parcels of land owned by Dawn and Tony Kielly and Brent and Gail Stewart located in Part Lots 24 and 125 Concession 9. File: D14/D10 (b) Application to change zoning on a parcel of land owned by Michael and Dianne McQuiggan located on the east side of Mitchell Road, south of Heritage Line in Part Lot 119, Concession 6, SSTR. File: D14/D10 2. Declaration of Pecuniary Interest and the General Nature Thereof (a) None (b) None 3. Staff Presentation (a) Staff Report D2003-48 was presented by the Administrator (b) Staff Report D2003-47 was presented by the Administrator. It was noted that Council had not originally supported the consent application submitted to the Land Division Committee. 4. Public Comments (a) None (b) None COUNCIL MINUTES 203- December 18,2003 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 2. PUBLIC MEETINGS(continued) 5. Council Comments and Questions (a) None (b) Deputy Mayor Schafer advised that the Land Division Committee had not supported this application until the applicant requested that it be considered as a retirement lot rather than as a surplus residence 6. Adjournment 2003-559 Moved by M Schafer Seconded by C Evanitski "THAT the Public Meeting be adjourned at 7:45 p.m." Disposition: Motion Carried Unanimously 7. Disposition of Items 2003-560 Moved by M Schafer Seconded by C Evanitski "THAT Staff Report D2003-48 be received; AND THAT Council approve the rezoning applications by Dawn and Tony Kielty and Brent and Gail Stewart for Part of Lots 24& 25,Concession 9,changing Agriculture (A1) Zone to site-specific Agricultural(A1-16)Zone, site-specific Agricultural(A1-17) Zone, site-specific Agricultural (A1-79) Zone, site-specific Agricultural(A1-80) Zone and Hazard Lands (HL) Zone; AND THAT zoning By-law No. Z466-2003 be presented to Council for enactment." Disposition: Motion Carried Unanimously 2003-561 Moved by C Evanitski Seconded by M Taylor "THAT Staff Report D2003-47 be received; AND THAT Council approve the rezoning application of Michael& Dianne McQuiggan from Agricultural A-1 to Rural Residential(RR) and Special Agriculture (A2) and Site-Specific Agriculture (A1-78); AND THAT zoning By-law No.Z465-2003 be presented to Council for enactment." Disposition: Motion Carried Unanimously 7. ROADS, AGRICULTURE & DRAINAGE No Items -2Q7 COUNCIL MINUTES -183= December 18,2003 8. PROPERTY, BUILDING & PROTECTIVE SERVICES L CORRESPONDENCE AND REPORTS (a) Staff Report P2003-014 regarding Partnerships Towards Safer Communities. File: P16 2003-562 Moved by P Ens Seconded by M Schafer "THAT Staff Report P2003-014 Partnerships Towards Safer Communities be received; AND THAT Staff be directed to submit the completed application form for the PTSC program to Emergency Management Ontario." Disposition: Motion Carried Unanimously 9. FINANCE, ADMINISTRATION & PERSONNEL 1. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque#7270 to Cheque#7360,inclusive, except cheque #7270 and 7351,totaling$156,944.88, and Payroll Disbursements for the period ending December 10, 2003 totaling$37,873.89. 2003-563 Moved by M Taylor Seconded by C Evanitski "THAT the Cheque Register being Cheque# 7270 to Cheque# 7360 inclusive, except cheque#7270 and 7351,totaling$156,944.88 and Payroll Disbursements for the period ending December 10, 2003 totaling$37,873.89 be approved." Disposition: Motion Carried Unanimously (b) Staff Report F2003-30 regarding Council Remuneration. File: F16 2003-564 Moved by M Schafer Seconded by C Evanitski "THAT,in accordance with s.283 of the Municipal Act,SO 2001,one-third of the remuneration paid to an elected member of council continue to be for expenses incident to the discharge of his/her duties as a member of council." Disposition: Motion Carried Unanimously (c) Staff Report F2003-31 regarding Pressey Line(amended). File: F16 2003-565 Moved by P Ens Seconded by M Taylor "THAT net charges, arising from machine time attributed to Pressey Line, be allocated to Unexpended Revenues and carried forward to 2004 for use against further reconstruction costs of Pressey Line." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 203- December 18,2003 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) Y. CORRESPONDENCE&REPORTS (d) Red Oak Travel Park correspondence dated December 10, 2003 regarding Omitted Assessment Notice 2003. File: C13 2003-566 Moved by C Evanitski Seconded by M Schafer "THAT the Red Oak Travel Park correspondence dated December 10,2003 regarding Omitted Assessment Notice 2003 be received for information; AND THAT Council does not support the forgiveness on penalties and interest during the Request for Reconsideration of Assessment period." Disposition: Motion Carried Unanimously (e) Staff Report F2003-32 regarding Financial Report as at Nov. 30/03. File: F 10 2003-567 Moved by C Evanitski Seconded by M Taylor "THAT Staff Report F2003-32 regarding the fmancial report to November 30,2003 be received for information." Disposition: Motion Carried Unanimously (1) Correspondence received December 12,2003 from Brian Hamilton,Country Camping regarding operations. File: C13 2003-568 Moved by P Ens Seconded by M Schafer "THAT the correspondence received December 12,2003 from Brian Hamilton, Country Camping regarding operations be received for information." Disposition: Motion Carried Unanimously (g) The Canadian National Institute for the Blind, Ontario Division, correspondence dated November 28,2003 regarding the sale of raffle tickets under Provincial License #P032180. File: P09 2003-569 Moved by M Schafer Seconded by M Taylor "THAT the Canadian National Institute for the Blind, Ontario Division, correspondence dated November 28,2003 be received; AND THAT the Council of the Municipality of Bayham supports the sale of raffle tickets in Bayham under Provincial License##P032180." Disposition: Motion Carried Unanimously a oaf COUNCIL MINUTES -'20;3- December 18,2003 9. FINANCE, ADNIINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE&REPORTS (h) Staff Memorandum C2003-013 regarding January 2004 meeting schedule. File: COO 2003-570 Moved by M Schafer Seconded by M Taylor "THAT notwithstanding Section 6 of the Council Procedural By-law 2002-93, the regular January 2004 Council meetings be rescheduled to Thursday January 8 and 22,2004 beginning at 7:00 p.m." Disposition: Motion Carried Unanimously (i) Long Point Region Conservation Authority has requested appointment of representative for Malahide and Bayham. 2003-571 Moved by M Schafer Seconded by P Ens "THAT Cliff Evanitski be appointed as the representative for the Township of Malahide and the Municipality of Bayham to the Long Point Region Conservation Authority." Disposition: Motion Carried Unanimously (j) Staff Report F2003-28 regarding the Accessibility Plan. File: A09 2003-572 Moved by M Taylor Seconded by P Ens "THAT Staff Report F2003-28 be received; THAT the Accessibility Plan be approved; AND THAT Staff be authorized to implement the Plan in 2004." Disposition: Motion Carried Unanimously (k) Staff Report C2003-015 regarding Advertising for Nurse Practitioner. File: S08.03 2003-573 Moved by P Ens Seconded by M Schafer "THAT the Bayham Community Health Action Committee is directed to advertise for the Nurse Practitioner position through appropriate means to a maximum of $1000." Disposition: Motion Carried Unanimously COUNCIL MINUTES -- 3- December 18,2003 9. FINANCE, ADNIINISTRATION & PERSONNEL (continued) Y. CORRESPONDENCE&REPORTS (1) Frank Cowan Company 2004 Insurance coverage renewal package. File: L06 2003-574 Moved by M Taylor Seconded by P Ens "THAT the Frank Cowan Company 2004 insurance coverage renewal be received; AND THAT 2004 Municipal insurance coverage needs be obtained from Frank Cowan Company Limited at a premium of$76,323 plus applicable taxes." Disposition: Motion Carried Unanimously Added Items (m) Staff memorandum C2003-015 regarding Committee of Adjustment. 2003-575 Moved by M Taylor Seconded by C Evanitski "THAT the Council of the Municipality of Bayham continue to act as the Committee of Adjustment; AND THAT a By-law appointing Council as the Committee of Adjustment be prepared for enactment." Disposition: Motion Carried Unanimously (n) Staff Memorandum C2003-016 regarding the Ontario Trillium Foundation Grant Application. 2003-576 Moved by C Evanitski Seconded by M Taylor "THAT the Council of the Municipality of Bayham supports the Bayham Historical Society submission of the application to the Ontario Trillium Foundation for funding support on behalf of the collaborative; AND THAT By-law 2003-114, being a by-law to authorize the Mayor and Clerk to sign the collaborative agreement be presented to Council for enactment." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Bayham Community Health Action Committee request for appointment of a Council member to attend meeting rescheduled to January 12, 2004. File: S08 2003-577 Moved by M Taylor Seconded by C Evanitski "THAT Lynn Acre be appointed to represent Council at the Bayham Community Health Action Committee information meeting being held January 12,2004." Disposition: Motion Carried Unanimously .21/ COUNCIL MINUTES -•03- December 18,2003 10. ENVIRONMENT No Items MOTION TO EXTEND LENGTH OF MEETING 2003-578 Moved by P Ens Seconded by M Schafer "THAT in accordance with Section 12 of Procedural By-law 2002-93, Council shall deal with business until 11:30 p.m. at its meeting of December 18,2003." Disposition: Motion Canned Unanimously 11. COMMITTEE OF THE WHOLE 1. CORRESPONDENCE&REPORTS 2003-579 Moved by M Taylor Seconded by P Ens "THAT the Council do now rise to enter into an"In Camera" Session of Committee of the Whole to discuss a confidential legal, property and personnel matters." Disposition: Motion Carried Unanimously 2003-580 Moved by M Schafer Seconded by P Ens "THAT the Committee of the Whole do now rise from the"In Camera" Session." Disposition: Motion Carried Unanimously (a) Confidential correspondence regarding a legal matter. File: L04/D06 (b) Staff Report L2003-004 regarding a confidential legal matter. 2003-581. Moved by M Schafer Seconded by M Taylor "THAT Council approve the offer from AIM PowerGen Corporation in principal; AND THAT Staff be authorized to negotiate a lease agreement with AIM for the consideration of Council." Disposition: Motion Carried Unanimously (c) Verbal Report regarding a confidential property matter. COUNCIL MINUTES -,203- December 18,2003 11. COMMITTEE OF THE WHOLE I. CORRESPONDENCE&REPORTS (d) Staff Report regarding a confidential personnel matter. 2003-582 Moved by M Schafer Seconded by M Taylor "THAT Council approve the carry forward of the accumulated vacation/overtime remaining hours for Staff for 2003, as outlined in report H2003-005." Disposition: Motion Carried Unanimously 2. UNFINISHED BUSINESS (a) Verbal Report regarding a legal matter. 12. BY-LAWS By-law Z465-2003 A By-law to Amend B/L Z456-2003 and B/L 2387 (McQuiggan) By-law Z466-2003 A By-law to Amend B/L Z456-2003 and B/L 2387 (Kielly& Stewart) By-law 2003 — 114 A By-law to Authorize the Execution of a Collaborative Agreement with the Culture Committee By-law 2003 — 113 A By-law to confirm all actions of Council 2003-583 Moved by C Evanitski Seconded by M Schafer "THAT By-laws Z466-2003,Z467-2003 and 2003-114 be read a first, second and third time and fmally passed." Disposition: Motion Carried Unanimously 2003-584 Moved by P Ens Seconded by C Evanitski "THAT confirming By-law 2003-113 be read a first, second and third time and fmally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2003-585 Moved by C Evanitski Seconded by M Taylor "THAT the meeting be adjourned at 11:23 p.m." Disposition: Motion Carried Unanimously )dAA + d d 'S . V-41 C ERK Date Approved: 9,42,-,,, ,0%'0 ''