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Home My WebLink AboutMay 01, 2003 - Council COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM P.O. Box 160, 9344 Plank Road STRAFFORDVILLE, ONTARIO Thursday, May 1,2003 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held at 7:00 p.m. on Thursday, April 17, 2003 in Council Chambers. Present were Mayor Max Stewart, Deputy Mayor Lynn Acre, Councillors Matt Schafer and Cliff Evanitski, Administrator Kyle Kruger, clerk Lynda Millard, Co-ordinator of Planning Michael Graves and Treasurer Snzanna Mantel. K.C. Emerson, Councillor Ward 1 appointee was also present. The Clerk vacated Council Chambers during the"In Camera" session. 1. CALL TO ORDER Mayor Max Stewart called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF Councillor Schafer advised of a conflict regarding item 3(a) as he is related to Mr. Emerson and did not vote on this matter. 3. (a) APPOINTMENT TO THE OFFICE OF COUNCILLOR WARD 1 By-Law 2003-043 a by-law to appoint K. C.Emerson 2003-213 Moved by L. Acre Seconded by C. Evanitski "THAT By-law 2003-043 being a by-law to appoint Kenneth C. Emerson to the position of Councillor Ward 1 be read a first, second and third time and finally passed." Disposition: Motion Carried (b) DECLARATION OF OFFICE AND OATH OF ALLEGIANCE Mr.Emerson subscribed his Declaration of Office to the Clerk and thanked Council members for the confidence shown him in this appointment. (c) APPROVAL OF MINUTES Minutes of the Special Budget Meeting held April 14, 2003 Minutes of the Regular Meeting held April 17, 2003 Minutes of the Special Meeting held April 28, 2003 2003-214 Moved by M. Schafer Seconded by C. Evanitski "THAT the minutes of the special budget meeting of the Municipality of Bayham held April 14,2003 be approved." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 81 - May 1, 2003 APPROVAL OF MINUTES(continued) 2003-215 Moved by C. Evanitski Seconded by M. Schafer "THAT the minutes of the regular meeting of the Municipality of Bayham held April 17, 2003 be approved." Disposition: Motion Carried Unanimously 2003-216 Moved by L. Acre Seconded by C. Evanitski "THAT the minutes of the special meeting of the Municipality of Bayham held April 28, 2003 be approved." Disposition: Motion Carried 4. DELEGATIONS 7:15 p.m.—Matt Waller regarding Landscaping Services and a drainage matter was scheduled but did not attend. 5. INFORMATION ITEMS 2003-217 Moved by C. Evanitski Seconded by M. Schafer "THAT Information Items 5(a) through 5(g) be received for information." Disposition: Motion Carried Unanimously (a) Edison Museum of Vienna Board draft minutes of meeting held April 1, 2003. File: C06 (b) Bayham Community Policing &Neighbourhood Watch Committee minutes of meetings held February 19 and March 19, 2003. File: C06 (c) Correspondence received April 9,2003 from Canada Post regarding the 2003 Literacy Awards. File: M02 (d) Elgin Group Police Services Board minutes of meeting held March 25, 2003. File: C06 (e) AMO correspondence dated April 25, 2003 regarding"Electricity Update". File: A01 (f) Ministry of Citizenship correspondence dated April 2003 regarding Volunteer recognition programs. File: M02 (g) Bayham Economic Development and Tourism Committee draft minutes of the meeting held April 23, 2003. File: C06 COUNCIL MINUTES - 82 - May 1,2003 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. CORRESPONDENCE AND REPORTS (a) Correspondence from Henry Valks, Ontario Parks dated April 16,2003 regarding signage at Port Burwell beach. File: A01 2003-218 Moved by M. Schafer Seconded by C. Evanitski "THAT the correspondence from Henry Yaks, Ontario Parks dated April 16, 2003 regarding signage at Port Burwell beach be received for information." Disposition: Motion Carried Unanimously (b) Correspondence dated April 23, 2003 from Lloyd Cowan regarding the proposed Comprehensive Zoning By-law. File: 1314 2003-219 Moved by C. Evanitski Seconded by L. Acre "THAT correspondence dated April 23,2003 from Lloyd Cowan regarding the proposed Comprehensive Zoning By-law be received; AND THAT Council supports the request that the proposed Comprehensive Zoning By-law reflect the designation of his property as approved in the new Official Plan." Disposition: Motion Carried Unanimously (c) By-law 2003-41 authorizing execution of a renewal agreement with Martin Bajuk for Sea-Do rentals. File: L04 2003-220 Moved by L. Acre Seconded by M. Schafer "THAT By-law 2003-41, being a by-law to authorize the execution of a renewal agreement with Martin Bajuk for Sea-Do rentals, be presented to Council for enactment." Disposition: Motion Carried Unanimously (d) Staff Report 1)2003-19 regarding Solomon Hoover Rezoning (Malahide). File: D14 2003-221 Moved by M. Schafer Seconded by C. Evanitski "THAT the Council of the Municipality of Bayham receive report D2003-19 regarding the Solomon Hoover Rezoning (Malahide)." Disposition: Motion Carried Unanimously COUNCIL MINUTES _ 83 - May 1,2003 7. ROADS, AGRICULTURE & DRAINAGE (a) County of Elgin correspondence dated April 17,2003 regarding Chapel Street and Chute Line—Edison Bridge reconstruction 2002. File: T04/A16 2003-222 Moved by L. Acre Seconded by C. Evanitski "THAT County of Elgin correspondence dated April 17,2003 regarding Chapel Street and Chute Line—Edison Bridge reconstruction 2002 be received for information." Disposition: Motion Carried Unanimously 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 1. CORRESPONDENCE AND REPORTS (a) Staff Report P2003-006 regarding a Sign By-law. File: P10 2003-223 Moved by M. Schafer Seconded by L. Acre "THAT Staff Report P2003-006 be received; AND THAT draft Sign By-law 2003-019 be received for review and consideration by Council to be discussed at the next regular Council meeting." Disposition: Motion Carried Unanimously 9. FINANCE, ADMINISTRATION & PERSONNEL I. CORRESPONDENCE&REPORTS (a) Cheque Register being Cheque# 6015 to Cheque#6084 inclusive, except cheques #6039 and 6048, totaling $69,051.54, Cash Requirements for the period ending May 15/03 and Payroll Disbursements for the period ending April 16, 2003 totaling $39,119.09. 2003-224 Moved by L. Acre Seconded by C. Evanitski "THAT the Cheque Register being Cheque#6015 to Cheque#6084 inclusive, except cheques#6039 and 6048 totaling $69,051.54, Cash Requirements for the period ending May 15/03, and Payroll disbursements for the period ending April 16, 2003 totaling $39,119.09 be approved." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 84- May 1, 2003 9. FINANCE, ADMINISTRATION & PERSONNEL (continued) 1. CORRESPONDENCE&REPORTS (b) Staff Report F2003-11 regarding Section 357 Applications. File: F22 2003-225 Moved by C. Evanitski Seconded by L. Acre "That Staff Report 2003-11 regarding Section 357 reductions be received; AND THAT total taxes in the amount of$ 421.86,as identified on Schedule A attached, be cancelled, refunded or reduced pursuant to Section 357 of the Municipal Act." Disposition: Motion Carried Unanimously (c) Staff Report F2003-12 regarding the 2003 Budget. File: F03 2003-226 Moved by L. Acre Seconded by C. Evanitski "THAT by-law 2003-40, being a by-law to adopt the assessment on which the taxes shall be levied for the year 2003 and the current estimates for the year 2003, be presented to Council for enactment." Disposition: Motion Carried Unanimously ADDED ITEM (d) Copy of correspondence dated April 10, 2003, from the County of Elgin to the Minister of Natural Resources regarding the introduction of shotgun hunting. File: C10 2003-227 Moved by L. Acre Seconded by C. Evanitski "THAT the Council of the Municipality of Bayham support the County of Elgin resolution passed April 8,2003 regarding objection to the introduction of shotgun hunting." Disposition: Motion Carried Unanimously 10. ENVIRONMENT L CORRESPONDENCE&REPORTS (a) Ontario Clean Water Agency Annual Compliance Report for the Vienna pumping station Water Treatment Facility for the year 2002. File: E05 2003-228 Moved by M. Schafer Seconded by L. Acre "THAT the Ontario Clean Water Agency Annual Compliance Report for the Vienna pumping station Water Treatment Facility for the year 2002 be received for information." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 85 - May 1, 2003 10. ENVIRONMENT (continued) I. CORRESPONDENCE&REPORTS (b) Copy of Ontario Clean Water Agency correspondence dated March 3, 2003 to the Regional Director, Ministry of the Environment regarding the Certificate of Approval for the wastewater treatment plant in Port Burwell. File: E05 2003-229 Moved by L. Acre Seconded by M. Schafer "THAT the copy of Ontario Clean Water Agency correspondence dated March 3, 2003 to the Regional Director, Ministry of the Environment regarding the Certificate of Approval for the wastewater treatment plant in Port Burwell be received for information." Disposition: Motion Carried Unanimously 11. COMMITTEE OF THE WHOLE 2003-230 Moved by L. Acre Seconded by C. Evanitski "THAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole to discuss confidential personnel matters." Disposition: Motion Carried Unanimously 2003-231 Moved by M. Schafer Seconded by L. Acre "THAT the Committee of the Whole do now rise from the "In Camera" Session." Disposition: Motion Carried Unanimously 1. CORRESPONDENCE&REPORTS (a) Verbal Report regarding a personnel matter. 12. BY-LAWS By-law 2003 —40 A By-law to Adopt Assessment&Current Estimates for 2003 By-law 2003 —41 To authorize execution of an agreement with Martin Bajuk for Sea-Do rentals By-law 2003 --43 A By-law to Appoint K.C. Emerson to Councillor Ward 1 Position (Approved earlier in the meeting) By-law 2003 —042 A By-law to confirm all actions of Council 2003-232 Moved by L. Acre Seconded by C. Evanitski "THAT By-laws 2003-040 and 2003-41 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously COUNCIL MINUTES - 86- May 1,2003 12. BY-LAWS(continued) 2003-233 Moved by C. Evanitski Seconded by M. Schafer "THAT confirming By-law 2003-042 be read a first, second and third time and finally passed." Disposition: Motion Carried Unanimously 13. ADJOURNMENT 2003-234 Moved by L. Acre Seconded by C. Evanitski "THAT the meeting be adjourned at 8:15 p.m." Disposition: Motion Carried Unanimously MAYOR CLERK Date approved: Ot /6"?.?)--